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Summary
Information systems are essential to the success of any current business organization. It helps an organization adopt an organized set of components that collect, transmit, store, and process raw data to develop better information for action planning. Information systems are necessary for management and operations in any business organization or firm. All day-to-day activities are now supported through the use of information systems. The organizations culture, politics, and structure can affect the implementation of a new information system; introducing a two-factor authentication prevents cyber-attacks and data loss the information system is likely to experience.
Organizational Challenges of Adopting a New Information System
Organizational culture creates an environment where the firms vision, processes, and policies are attained. It can determine the success or failure of adopting certain information systems within the organization. Employees perception of the usage of a particular technology implemented in the organization is adversely affected by the culture (Mardiana, Tjakraatmadja & Aprianingsih, 2018). Their perception of a non-implemented information system is likely to affect any move towards implementation. Relationships such as attitude, intention to use, and user satisfaction have been significant in determining the usage of certain technology in a clan culture within an organization (Mardiana et al., 2018). The benefits users likely get from the new information system have also proved essential to the new models success (Mardiana et al., 2018). Culture can be a dominant factor in an organizations venture towards adopting a new information system, as it can make it fail or progress.
The perceptions of organizational politics can impact the success of information systems. An effective information system is costly to be fully functional as it requires training and purchasing necessary equipment. High investments can be challenging, causing great disapproval from some stakeholders. Compatibility is also an issue as an experienced and well-skilled individual is required to operate the system. The perceptions of information systems success and organizational politics are usually negative (Romi, 2022). As identified, it is expensive to adopt a new information system. There are always challenges in process and structure, technical and systems tuning, and system design, all brought about by organizational politics (Romi, 2022). Corporate politics affect performance due to having negative effects on employees productivity, commitment, and perceptions of job satisfaction (Romi, 2022). As a result, implementing a new information system is challenging as the employees are unhappy.
The arrangement and division of activities within a company comprise the organizational structure. Organizational structure outlines how activities within the firm are to be directed per the aims and goals of the organization (Khamis, 2018). It plays a very crucial role in the success of an information system. A good structure is vital in ensuring good information flow within the organization (Khamis, 2018). It also makes it easy to make approved decisions for each level of management within the firm. A new information system is easily integrated into the organization when adequate communication is presented to all stakeholders and employees (Khamis, 2018). A sound information system must be built on understanding the organizational structure to be successful and non-opposed (Khamis, 2018). A lack of proper planning may result in total failure in adopting the new system, which, in turn, becomes catastrophic for the organizations success.
Importance of Two-Factor Authentication
The risk of authentication credential compromise is rising due to poor user password adoption. Phishing attacks, database leaks, and password breaches result in the insecurity experienced by most online users (Williamson & Curran, 2021). Many individuals opt to use the same password in several accounts to avoid forgetting, which is a precarious decision. The only possible and efficient way to mitigate the rise in password breaches is to adopt the two-factor authentication process. The two-factor authentication increases security by immediately reducing any potential risk of compromised passwords (Williamson & Curran, 2021). It double-checks the identity of the one accessing the account, ensuring no intruder gets illegal. Even if the password is compromised, the hacker gets limited time to access the account fully as they lack approval at the second factor (Williamson & Curran, 2021). Two-factor authentication provides vital protection against any unauthorized entry into the user accounts, thus reducing fraud risk and cyberattacks.
The move to provide two forms of identification to access data and resources in a particular account effectively keeps intruders away. It ensures the maximum secureness of all the account information and resources, thus limiting the loss of vital information belonging to an individual or organization. The main types of two-factor authentication include biometric logins unique to the owner, additional logins such as security questions, and devices the owners hold and receive other login credentials (Colnago et al., 2018). A password alone is limited to accessing the account as it does not entirely pass the authentication check. With this security feature, a business or individual can safeguard and monitor vital networks and information (Colnago et al., 2018). Turning this option on provides an additional layer of security that must be provided to access the online accounts. Without the provision of the second requirement, no login will be attained, as the logins will be incomplete. As a result, hackers will find it hard to access the account using only stolen passwords or any login information.
Introducing a new information system is likely challenged by the organizations culture, politics, and structure. An organizations culture affects employees perception of introducing a new system to the firm. Organizational politics indicate how the managers impact the running of the organization. Managers have the power to direct any changes that depict a negative political feeling to the performance. Organizational politics negatively impact overall organizational performance. The organizational structure represents how the firm is organized, making it easy or hard to integrate new changes. Lastly, introducing a two-factor authentication process is key to securing information. It ensures maximum security of online data by providing extra protection.
References
Colnago, J., Devlin, S., Oates, M., Swoopes, C., Bauer, L., Cranor, L., & Christin, N. (2018). Its not that horrible. Proceedings of the 2018 CHI Conference on Human Factors in Computing Systems, 456(1), 0111. Web.
Khamis, A. (2018). Effect of the organizational culture and structure on the effectiveness of accounting information systems. International Journal of Multidisciplinary, 03(09), 298301. Web.
Mardiana, S., Tjakraatmadja, J. H., & Aprianingsih, A. (2018). How organizational culture affects information system success: The case of an Indonesia it-based company. Journal of Information Systems Engineering and Business Intelligence, 4(2), 8495. Web.
Romi, I. (2022). Perceptions of organizational politics impact on information systems success: An empirical investigation of the banking sector. Archives of Business Research, 10(2), 2638. Web.
Williamson, J., & Curran, K. (2021). Best practice in multi-factor authentication. Semiconductor Science and Information Devices, 3(1), 1622. Web.
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